ABOUT COLUMBIA COUNTY

Columbia County is one of Florida’s best-kept secrets, with pockets of quiet and peaceful springs. Columbia County is the home of Florida’s Springlands, with multiple natural springs, lakes, rivers, and nine beautiful state parks. In 2022, the US Census Bureau QuickFacts estimated Columbia County has a population of 72,000 residents. Columbia County is a southeast sports destination and hosts multiple tournaments and camps. Columbia County requires a diverse and dedicated workforce to provide services for Columbia County residents to live and work and for the visitors who experience our piece of the Florida playground. Consider applying for a position with us today.

JOB DESCRIPTION

This is responsible supervisory and administrative support work. An employee assigned to this classification is responsible for the smooth day-to-day operation of the library administrative office. Functions are diverse and require independent judgment to solve problems in compliance with established policies. Responsibilities include oversight of departmental purchasing, bookkeeping and payroll activities as well as complex clerical tasks. Work is performed under the supervision of the Library Director or Assistant Director.

Training and Experience

Minimum requirements:  A.A. degree with courses in business plus four years progressively responsible office or clerical work preferably in a library setting or any equivalent combination of related training and experience.

Professional Licenses/mandatory requirements

Valid Florida driver’s license.

SALARY: $ 19.93 per hour plus benefits

DEADLINE FOR RECEIVING APPLICATIONS:  11/4/2025

Each applicant is required to submit a complete County Application for Employment. Applications are available on-line www.columbiacountyfla.com/Jobs.asp . Successful applicant must be able to pass a pre-employment medical exam, criminal history background check, driver’s license check and drug screening. Applications can be emailed to: hr@columbiacountyfla.com or by mail, FedEx, or UPS to:

HUMAN RESOURCES OFFICE

COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS

POST OFFICE BOX 1529

LAKE CITY, FLORIDA 32056-1529

(386) 758-3351; TDD (386) 758-2139

An AA/EEO/ADA/VP Employer

Knowledge, Skills and Abilities

• Knowledge of modern business operations, including computers, software and standard office and library equipment
• Knowledge of principles of supervision and business management
• Knowledge of alphabetical, numerical and library filing systems
• Time management skills as essential to setting priorities and maintaining productivity of self and others
• Ability to work without close supervision and to meet multiple deadlines
• Ability to evaluate situations, to solve problems and to make decisions within the framework of established policies and procedures
• Ability to work as part of a team and to demonstrate loyalty, poise and tact in difficult situations as needed to deal effectively with co-workers           and the public
• Ability to handle details accurately and to prepare accurate written reports and other documents
• Ability to follow oral and written instructions and to relay instructions or information to others
• Ability to prepare manuals for in-house computer software programs
• Broad base of office skills.  Ability to type 50 correct words per minute

Essential Functions

Oversees the coordination of administrative tasks related to public library operations. Manages routine office functions including purchasing, bookkeeping, payroll and mailings, occasional bank deposits monitoring expenditures and recommending action as needed. Supervises designated clerical staff, providing training as needed, assigning tasks and monitoring work to ensure accuracy. Compiles and organizes data for administrative decisions and produces documents and reports using word processing, spreadsheet, database and desktop publishing software. Provides administrative support for Library Director, Assistant Director and Friends of the Library and fields telephone calls to administrative office. Keeps library management informed of progress and of potential problems. Maintains adequate supplies, preparing orders and dealing with vendors to ensure timely receipt of proper materials. Monitors purchasing process including preparing purchase orders, placing approved orders, verifying deliveries, processing invoices and resolving problems. Maintains confidential personnel and other departmental files. Schedules groups requesting use of library meeting facilities. Maintains departmental inventory records and occasionally arranges repair of equipment. Participates in orientation of new employees. Maintains Friends of the Library documents, prepares reimbursement reports, publishes their quarterly newsletter and occasionally assists in preparing the book sales report.

Non -Essential Functions

Occasionally represents library administration to governmental or community groups. Delivers materials or equipment using library vehicle or personal vehicle. Assists with other areas of library operations, such as circulation or technical services. Delivers to and retrieves from the bank library automation system back-up tapes once a week. Performs related work as required.

 [These essential job functions are not to be construed as a complete statement of all duties performed.  Employees will be required to perform other job-related marginal duties as required.]

Work Environment

Office/Library environment.

Essential Physical Skills/Demands

Ability to communicate effectively in speech and in writing. Extended sitting and use of computer, display screen and related equipment. Some standing, walking, bending, reaching, crawling, stooping, and kneeling. Ability to access file cabinets. Acceptable eyesight and hearing (with or without correction). Lifting up to 25 pounds. Manual dexterity as needed to operate office equipment.

NOTE: The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without reasonable accommodations.