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LIBRARY ADMINISTRATIVE OFFICE MANAGER

LIBRARY ADMINISTRATIVE OFFICE MANAGER

An employee assigned to this classification is responsible for the smooth day-to-day operation of the library administrative office.

OB DESCRIPTION:

This is responsible supervisory and administrative support work. An employee assigned to this classification is responsible for the smooth day-to-day operation of the library administrative office. Functions are diverse and require independent judgment to solve problems in compliance with established policies. Responsibilities include oversight of departmental purchasing, bookkeeping and payroll activities as well as complex clerical tasks. Work is performed under the supervision of the Library Director or Assistant Director.

TRAINING AND EXPERIENCE:

Minimum requirements: A.A. degree with courses in business plus four years progressively responsible office or clerical work preferably in a library setting or any equivalent combination of related training and experience. 

KNOWLEDGE, SKILLS AND ABILITIES: 

Knowledge of modern business operations, including computers, software and standard office and library equipment. 

Knowledge of principles of supervision and business management. Knowledge of alphabetical, numerical and library filing systems.

Time management skills as essential to setting priorities and maintaining productivity of self and others

Ability to work without close supervision and to meet multiple deadlines

Ability to evaluate situations, to solve problems and to make decisions within the framework of established policies and procedures

Ability to work as part of a team and to demonstrate loyalty, poise and tact in difficult situations as needed to deal effectively with coworkers and the public

Ability to handle details accurately and to prepare accurate written reports and other documents. Ability to follow oral and written instructions and tor relay instructions or information to others

Ability to prepare manuals for in-house computer software programs

Broad base of office skills, Ability to type 50 correct words per minute.

SALARY: $19.35 per hour plus benefits

DEADLINE FOR RECEIVING APPLICATIONS: 07/23/2024

Each applicant is required to submit a completed County Application for Employment. Successful applicant must be able to pass a pre-employment physical and drug screening. Applications should be submitted to:

HUMAN RESOURCES OFFICE

COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS

POST OFFICE BOX 1529

LAKE CITY, FLORIDA 32056-1529

(386)719-2025; TDD (386)758-2139

An AA/EEO/ADA/VP Employer

ESSENTIAL FUNCTIONS:

Oversees the coordination of administrative tasks related to public library operations. Manages routine office functions including purchasing, bookkeeping, payroll and mailings. occasional bank deposits, monitoring expenditures and recommending action as needed. Supervises designated clerical staff, providing training as needed, assigning tasks and monitoring work to ensure accuracy. Compiles and organizes data for administrative decisions and produces documents and reports using word processing, spreadsheet, database and desktop publishing software. Provides administrative support for Library Director, Assistant Director and Friends of the Library and fields telephone calls to administrative office. Keeps library management informed of progress and of potential problems. Maintains adequate supplies, preparing orders and dealing with vendors to ensure timely receipt of proper materials. Monitors purchasing process including preparing purchase orders, placing approved orders, verifying deliveries, processing invoices and resolving problems. Maintains confidential personnel and other departmental files. Schedules groups requesting use of library meeting facilities. Maintains departmental inventory records and occasionally arranges repair of equipment. Participates in orientation of new employees. Maintains Friends of the Library documents, prepares reimbursement reports, publishes their quarterly newsletter and occasionally assists in preparing the book sales report.

NON-ESSENTIAL FUNCTIONS:

Occasionally represents library administration to governmental or community groups. Delivers materials or equipment using library vehicle or personal vehicle. Assists with other areas of library operations, such as circulation or technical services. Delivers to and retrieves from the bank library automation system back-up tapes once a week. Performs related work as required.

WORK ENVIRONMENT: 

 Office/Library environment.

CUSTOMER SERVICE:

Frequent contacts with departmental staff, other county staff, vendors and the general public both in person and by telephone.

ESSENTIAL PHYSICAL SKILLS/DEMANDS:

Ability to communicate effectively in speech and in writing. Extended sitting and use of computer, display screen and related equipment. Some standing, walking, bending, reaching, crawling, stooping, and kneeling. Ability to access file cabinets. Acceptable eyesight and hearing (with or without correction). Lifting up to 25 pounds. Manual dexterity as needed to operate office equipment.

PROFESSIONAL LICENSES:

Valid Florida driver’s license.

HOURS: 40 hours per week, may occasionally include some evening and weekend hours.

Additional Info

Job Type : Full-Time

Education Level : Associate Degree

Experience Level : Mid to Senior Level

Job Function : Customer Service, Administrative, General

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