Employee Benefits Coordinator
Employee Benefits Coordinator
Performs a variety of responsible and complex Human Resource functions and provides coordination of the group health, life, dental, vision, EAP and STD and LTD insurance programs, Section 125 plan, 457(B) deferred compensation program, FMLA, ADA, COBRA, Indigent Burial program, and workers compensation program. Assists in ensuring County compliance with applicable Local, State and Federal laws and regulations.
MAJOR FUNCTION: Performs a variety of responsible and complex Human Resource functions and provides coordination of the group health, life, dental, vision, EAP and STD and LTD insurance programs, Section 125 plan, 457(B) deferred compensation program, FMLA, ADA, COBRA, Indigent Burial program, and workers compensation program. Assists in ensuring County compliance with applicable Local, State and Federal laws and regulations.
TRAINING AND EXPERIENCE: Requires a Bachelor’s Degree in Business Administration, Risk Management, Insurance Services or Human Resources, or related field and supplemented by two (2) years of general insurance administrative experience or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Professional experience may be substituted for required college training on a year by year basis. Experience and/or knowledge of local government, preferred. Strong computer skills required with emphasis on database management, and document management capabilities, specifically spreadsheets, power point, internet web based programs, word processing, and excel programs.
JOB SKILLS: Knowledge of the methods, procedures and policies as they pertain to the performance duties of the Employee Benefits Coordinator. Knowledge of the functions and interrelationships of County and other Governmental agencies. Knowledge of and compliance with all laws and regulations as they relate to employee benefits. Knowledge of and skill in managing general personnel functions, benefits administration, employee assistance, FMLA, ADA, COBRA, PPACA, ACA reporting, Worker’s Compensation, Section 125, 457(B) plans, etc. Ability to develop and maintain a positive rapport with County employees. Ability to make sound, educated decisions. Knowledge of administrative principles involved in developing, directing various programs and related activities. Ability to offer training to co-workers and other departments as required. Ability to take the initiative to complete the duties of the position without the need of direct supervision. Ability to plan, organize and prioritize daily assignments and work activities. Ability to learn and utilize new skills and information to improve job performance and efficiency. Knowledge of proper English usage, punctuation, spelling and grammar. Knowledge of modern office practices and technology. Ability to use a computer for word processing and records management. Ability to perform required mathematical calculations. Ability to read and interpret complex materials pertaining to the responsibilities of the job. Ability to assemble and analyze information and make written reports and records in a concise, clear and effective manner. Ability to maintain confidentiality as required. Ability to produce quality work despite the stress of deadlines. Knowledge of the terminology and various professional languages used within the Department. Ability to maintain effective relationships with personnel of other Departments, professionals and members of the public through contact and cooperation. Ability to communicate effectively orally and in writing.
PROFESSIONAL LICENSES: Possession of a valid Florida driver’s license.
Certification in HR; i.e. SHRM, PHR , insurance, benefits or risk compliance management, Certified Employee Benefit Specialist Certification, Certified Benefits Professional Certification, Group Benefits Associate Certification, Certified Workers’ Comp Advisor, Certified Risk Manager, etc. preferred.
SALARY: $24.23 per hr plus benefits
DEADLINE FOR RECEIVING APPLICATIONS: 12/05/2023
Each applicant is required to submit a completed County Application for Employment. Successful applicant must be able to pass a pre-employment physical and drug screening. Applications should be submitted to:
HUMAN RESOURCES OFFICE
COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS
LAKE CITY, FLORIDA 32056-1529
(386)719-2025; TDD (386)758-2139
An AA/EEO/ADA/VP Employer
ESSENTIAL FUNCTIONS: Coordinates and implements the County’s benefits program, to include group health, life, dental, vision, EAP, STD, LTD, Section 125 plan, 457(b) deferred compensation program, FMLA, ADA, workers’ compensation and ancillary insurances, to include employees of the BOCC and applicable Constitutional Offices. Coordinates and performs the processing of insurance changes and enrollments, to include the coordination of changes with the appropriate benefit provider and the County payroll for appropriate deductions as necessary. Coordinates COBRA’s employer mandates for continuation of group programs as required. Coordinates the Family Medical Leave Act (FMLA) program along with Americans with Disabilities Act (ADA) and workers’ compensation to ensure compliance with applicable laws, policies and procedures. Coordinates with the County’s third party administrator for Risk functions, to include the general liability, property, auto, and firefighter cancer benefit coverages, etc. Notifies retirees of annual group health enrollment and changes to benefits, as required. Works with employees and insurance carriers to resolve benefits problems. Coordinates and participates in the County’s annual open enrollment for employee benefits, to include coordination with third party insurance carrier for development of open enrollment informational packages to all employees and distribution of packets to employees, retirees and COBRA participants. Coordinates the development and enhancement of employee programs; monitors programs to ensure effectiveness and participation. Assists in ensuring County compliance with all applicable Federal, State and Local laws and regulations related to benefits to include The Patient Protection and Affordable Care Act (PPACA). Completes special projects as assigned, including but not limited to, ProShare Reimbursements, ACA annual Reporting, takes applications and processes Indigent Burial program requests. Maintains confidentiality in accordance with all applicable Federal, State, and local laws regulations and ordinances. Assists employees in understanding available benefits. Provides guidance and assistance to Constitutional Officer’s insurance coordinators as needed. Ensures all information and media platforms containing BOCC benefits and costs are current. Ensures proper management and storage of department records to include electronic filing, compliance with records retention requirements and processes. Assist in benefit renewals for all coverages to include health, life, and other insurance benefits. Arranges, attends and performs duties of other personnel as required in their absence. Prepares, processes and submits various documents, including spreadsheets, insurance forms, various other reports, forms, NOPA’s, memos, correspondence, etc. Interacts and communicates with various groups and individuals such as the immediate supervisor, subordinates, third party administrators, other County Department Heads and employees, job applicants and the general public. Assist employees in completing required paperwork. Performs general office work as required, including but not limited to typing reports and correspondence, entering computer data, copying and filing documents, answering the telephone, etc. Operates a variety of equipment such as a computer, printer, fax machine, copier, calculator, telephone, etc. Must be proficient in operation of personal computer using Word, Excel, spreadsheets, databases, and other related software. Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests. Performs related duties as required, including working in other functional areas to equalize peak work periods or otherwise to balance the work load. May drive a County vehicle.
NON-ESSENTIAL FUNCTIONS: Performs other tasks as assigned.
WORK ENVIRONMENT: The majority of work is performed inside an office at a centrally located desk within a multi-department facility. However, this position requires mobility to attend meetings outside the office and outside of normal working hours, as required.
ESSENTIAL PHYSICAL ABILITIES/DEMANDS: Acceptable eyesight (with or without correction), acceptable hearing (with or without correction), ability to communicate both orally and in writing. Tasks require extended periods of time sitting at a keyboard or work station. Stooping, kneeling, sitting, bending, crouching, reaching, standing, walking, lifting and carrying up to 10-50 lbs. pushing and pulling, manual dexterity.
Job Type : Full-Time
Education Level : Bachelors Degree
Experience Level : Entry Level
Job Function : Administrative